Job description - summary

We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients’ recruitment team and provide professional interim and temporary resources.

Our client is one of the world’s longest standing general insurers, providing peace of mind to individuals and families, and protecting small businesses and large corporations from uncertainty for more than 305 years. They provide award-winning personal, commercial and specialty insurance products and services direct-to-customers, via brokers and affinity partners.

On behalf of this organisation, AMS are looking for Documentation Administration Assistant for 4-month contract based in Liverpool. This will be hybrid role with at least 2 days' work from office each week.

Job description - the role

Purpose of the Role:

You will spend your time reviewing PDF documents and, where appropriate, editing them to ensure compliance with GDPR requirements. You will update a tracking log as each file is reviewed and complete the work in adherence to the deadline. This role presents a great opportunity for someone who likes to work in a team whilst also being a self- starter who is organised and wants to make a difference. Attention to detail and the ability to keep focus while completing a repetitive task is vital to the role.

As a Documentation Administration Assistant,you will be responsible for:

• Reviewing and maintenance of employee documents in line with GDPR and the retention schedule. Where issues arise, able to identify root cause and propose fixes as needed.
• Following agreed processes, policies, and procedures to ensure quality and service standards are met. Apply judgement to ensure consistent application of GDPR legislation to ensure that each employee file only includes data in relation to the specified employee.
• Identifying any gaps in processes or inaccuracies and corrects / proposes documented process to fill the gap as required.
• Performing the relevant quality checks in line with the designated framework.

Candidate Profile: Key accountabilities, skills & experience

What we require from the candidate:

• Confident and experienced user of Adobe (Editor) and Excel.
• Ability to operate within defined governance approach ensuring all outputs are delivered to a high standard.
• Comfortable to plan own workload and priorities • Excellent time management and organisational skills.
• Ability to operate within defined governance approach ensuring all outputs are delivered to a high standard.
• Awareness and understanding of GDPR legislation.

Next steps

This client will only accept workers operating via an Umbrella or PAYE engagement model.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business